Out Of School Hours Care Assistant Coordinator 2 (Ed Support Level 1-range 2)

Schools (Government)

Melbourne, VIC

Posted 5/24/2019

Location Profile

Our school provides a unique learning and developmental experience for children as well as a vibrant community for families and staff members to enjoy. Set in extensive garden and treed grounds, the school provided a delightful environment where vegetables, herbs and fruit are grown, as chooks share the playground with children at recess and lunchtime. The school community shares a vision of helping children develop and achieve in their learning the full potential they bring as individuals to our school and their future society. The development of literacy and numeracy skills and understanding aims to give children the ability to explore their world and culture with a heightened sense of curiosity and wonder.

Our school values: Connectedness, Resilience, Achievement, Creativity, Integrity, Responsibility, Equity.

The Service

The Brunswick North West Primary School Outside School Hours Care Program is run as a not for profit service for families at the school who require care for their children, before and after normal school hours. We strive to deliver an exciting program that engages children’s interests, promotes healthy eating, positive relationships and sustainable environmental practices, in a warm and inviting atmosphere.

The BNWPS OSHC Philosophy


Our aim is to create a warm, inviting atmosphere where children feel welcome and safe, a place where children can relax, have fun with their friends, make new friends and be empowered to shape and control their world; a place where they belong, a place that belongs to them. All children are treated with gentleness, honesty and respect: all staff model this and encourage children to treat others in this manner.

We strive to build trusting, collaborative partnerships with families, the school and services that work with children, acknowledging the family as the first and most important educator in a child’s life. We aim for a consistent and compassionate approach where children are at the heart of every decision we make – the reason for our existence. We value these respectful relationships as the foundation of any rich and diverse learning community. We cultivate an

atmosphere where all children and families are actively welcomed to join us in celebrating diversity of thought and culture.

We provide an OSHC experience that is challenging and stimulating, enabling children to develop life and relationship skills by being introduced to a range of opportunities and also being involved in the planning, implementation and evaluation of those activities and daily routines. We value that children learn through play, and our program invites children to actively engage in creative and cultural experiences as well as sport and imaginative free-play. We value the natural world and create opportunities for children to play in natural settings and develop respect for the earth and all creatures that inhabit it. We regard ourselves as citizens of both a local and a global community and strive to model ecologically sustainable practices in our routines, inspiring children to be active agents for sustainability, influencing quality of life now and for the future.

We are committed to life-long learning and fostering a love of learning and believe that educators are important role models. The BNWPS OSHC service is committed to the principle of continuous improvement and engages in an on-going cycle of critical reflection, evaluation and action.

Selection Criteria

Qualifications as required under the National Quality Framework (Minimum level – you will need (or be actively working towards) a Diploma in OSHC or Children’s Services or a recognised teaching qualification, and demonstrated experience in the Outside School Hours Care field, or working with primary school aged children.

Knowledge and understanding of the developmental needs of children aged 5-12 years including those children with additional needs and those from other cultures.

The capacity to supervise an OSHC shift when the Coordinator is not in attendance and to supervise and support other OSHC staff.

Demonstrated ability to work effectively in a team environment.

Demonstrated ability to follow instructions and implement programs/plans as required under the guidance of the Coordinator.

Effective communication (both verbal and written) skills and good organizational skills.

The capacity to work cooperatively with a range of people including the Coordinator, OSHC staff, parents/families and children.

A commitment to working positively and respectfully with children, and creating a fun, warm and inviting atmosphere.

Knowledge of programming and planning for an OSHC service, and the ability to assist in the implementation of a program which reflects the diverse nature of the community and promotes equal opportunity principles.

A commitment to the school values and the service’s philosophy.

Working knowledge of the National Quality Framework and Framework for School Aged Care.

Current first aid certificate (Level 2), Anaphylaxis Awareness and Management training, Emergency Management of Asthma training, competent computer skills, food safety training, proof of a valid Working With Children Check and consent to a police check, Supervisor Certificate (ACECQA) (or willingness to obtain these).


Education support class Level 1 Range 2

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy. This may include the supervision and coordination of other education support class staff within the work area or educational program. Supervision and coordination would be limited to ensuring routine tasks are performed to required standards. Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1. Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role.

Undertakes medical intervention support tasks or other specialised student/teacher support roles (e.g. enrolled nurses) that require specific training that must be updated from time to time. The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee’s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Assist the OSHC Administrator/Coordinator in the effective management and operation of the Outside School Hours Care Program and supervise shifts when the Coordinator is not in attendance. (This includes Supervision of Before School Care Program and Supervision of After School Care, 5 days per week.

  • Help plan, implement and evaluate a stimulating and diverse program relevant to the development needs of children attending the program including those with additional needs
  • Help ensure that a range and choice of activities are offered and that they are age appropriate and cater for the different ages and developmental stages of the group
  • Provide a safe and happy environment for children and staff
  • Help establish and apply appropriate strategies that encourage positive behavior
  • Ensure that children are aware of the program rules and boundaries
  • Ensure that you, the staff and children are inclusive and respectful of all others in the program, and make new children welcome
  • Use resources effectively
  • Facilitate effective interaction between groups and individuals
  • Administer procedures that ensure the health and safety of those using the service
  • Implement daily activities and daily procedures
  • Help ensure the service operates within the guidelines of the National Quality Framework and the Framework for School Aged Care
  • Adhere to the National Quality Standard and the Education and Care Services National Law Act and Regulations
  • Assist with the development of the service’s Quality Improvement Plan
  • Apply knowledge of legal issues relevant to caring for children (with regards to appropriate supervision, health and safety, mandatory reporting, etc)

Communication and liaison with children, families and the community

  • Work respectfully and positively with all children attending the service
  • Develop and maintain a positive partnership with parents, guardians and family members
  • Ensure important information is passed on to parents/guardians if anything arises during the shift
  • Communicate effectively and establish good working relationships with the OSHC Coordinator, OSHC Administrator and OSHC staff and as required with the School Principal, School teaching and administrative staff, OSHC Sub-committee, School Council and the School Community

Staff communication and supervision

  • Receive supervision and support from the Coordinator, and keep in constant communication with the Coordinator
  • Supervise and support staff in carrying out their duties and responsibilities for shifts when the Coordinator is not in attendance
  • attend regular staff meetings, and attend planning meetings, OSHC training and OSHC network meetings as required
  • Ensure all staff are operating within the guidelines of the National Quality Framework and the Framework for School Aged Care and adhering to current council, state and government legislation


  • Ensure that attendance rolls are signed, staff timesheets are signed, first aid forms are signed and any booking changes are noted
  • Complete accident, medical and medication administration records
  • Be familiar with the medical and dietary needs of children attending the service and ensure staff on shift are aware of these
  • Administer and record all medicines if children require medicine during the shift
  • Be familiar with the School Displan and the school’s emergency procedures and help take charge in the event of an incident
  • Assist in the administration of Qikkids as required

Who May Apply

Any person who meets the key selection critera as listed may apply to be considered for this position.

EEO AND OHS Commitment

The Department values diversity and is committed to workforce diversity and equal opportunity in schools and all education workplaces. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information


The OSHC Assistant Coordinator is employed to assist the OSHC Program Coordinator and supervise shifts when the Coordinator is not in attendance. The OSHC Assistant Coordinator works under the guidance of the Coordinator who has the overall and primary responsibility for the day to day management of the OSHC program and the staff (OSHC assistants).

A small number of non-contact hours are included to allow for preparation and clean up after each shift. Attendance at staff meetings, training, extra shifts, and any other extra duties will be paid on top of the allocated hours.

Conditions of Employment

Hours of Operation

The program runs from Monday to Friday every day of the school term (including curriculum days and pupil free days if the demand is high enough).

Before School Care (BSC): 7:00am – 8:45am

After School Care (ASC): 3:30pm – 6:00pm

On the last day of each term, the program hours are extended from 2:30pm – 6:00pm, and on the last day of the year from 1:30pm – 6:00pm.

Hours of Work

30 Hours per Week Total


Mornings: 6:45am – 9:45am and Afternoons 3pm – 6pm, 5 days per week

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